“Summing up, I can say that besides some common features and options, the availability of scenarios in the Easy Mail Merge add-in makes it the most flexible and comfortable to use. You can literally create zillions of unique emails! For example, if you want to send Outlook mass emails with a special offer, you can set Easy Mail Merge to automatically insert the product price in US dollars (if the email recipient is from USA) or in Euro (if the recipient is from Europe) and you can define different discounts depending on any imported field (like country, category, gender, age, company, etc). Based on logical selectors (AND, IF, OR, etc) applied on the imported fields, you can create unlimited content scenarios that automatically populate each outgoing email. Even more, it lets you perform mail merge with file attachments from Outlook, so you can send a different file attachment to every recipient of your email campaign.Įasy Mail Merge features probably the most advanced Outlook mass mail customization engine. Click OK and now messages will start to be sent.Easy Mail Merge can import email addresses and associated fields from Outlook Contacts, Outlook distribution lists, Microsoft Exchange address lists, CSV files or directly from Email Address Collector. Then verify that the mail format is HTML. In the “Merge to E-mail” dialog box that comes up, verify that the “To:” field and the “Subject line” field show the correct fields. If necessary, select Edit Recipient List and de-select all unwanted data Select the appropriate table in the text dialog box Use the dialog box to navigate to and open the data spreadsheet Open the document in Microsoft Word, and click on the Mailings tab.Ĭlick Select Recipients and go to “Use Existing List” The merged file is a combination of the Word document with your message, and the mailing list. Open Outlook and select the newly-configured profile (this will now pop up whenever Outlook is opened so that you can choose between your Hancock mailbox and the department shared mailbox.) Open Control Panel > click Mail > click Show Profiles and select Prompt for a profile to be used. Enter your Stevens email address and password. Leave both password fields blank and click Next.Ī Windows security pop-up box will appear. Enter the name of the department and the email address for the department shared mailbox. ***If this does not appear, you may see a screen where Your Name and Your Email address is blank. Office of the -) and click OK.Ĭlick Manual setup or additional server types and click Next.Ĭlick Office 365 and enter the email address for the department shared mailbox, then click Next. Select "Mail" > then click on "Show Profiles" > click on Add.Įnter the department shared mailbox name (ex. Open Control Panel (Press Windows key, type "control panel") However, to use mail merge for your department, you will need to create a second profile specifically for your department's shared mailbox so that this shared mailbox is the default sender for the message. Typically, the shared mailbox for your department appears as a second mailbox in your Outlook when you log in as yourself. Step 1 - Create a new profile for the shared mailbox in Outlook Below are the steps that must be completed. To send emails to a large number of recipients, senders can use the mail merge functionality with content from Microsoft Word.
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